Finance Manager

Posted: 03/18/2021

Position Summary: 
Organizes and maintains financial accounting systems, including accounts payable, general ledger, accounts receivable, employee payroll, fixed assets, budgeting, cash disbursements, financial statements, and tax information.  The Finance Manager leads financial analysis, financial reporting and modeling, performance against budget and compliance with related federal and state tax and finance-related laws. Provides financial information to management by researching and analyzing accounting data, preparing reports.
 
 
Qualifications:
  1. Education:  Bachelor’s Degree in Accounting or related field.  Master degree preferred.
  2. Licensure:  CPA preferred
  3. Experience:  Three to five years of financial management experience including two years in a health care field preferred 
  4. Special Skills:  Demonstrates proficiency in Excel/Word/Internet software. Microsoft Great Plains experience preferred.
SKILLS, KNOWLEDGE, ABILITIES:
Finance and accounting skills
Knowledge in budgeting, credit, investments and internal controls
Skills in analyzing financial data and preparing appropriate reports
Demonstrate initiative, good judgment, discretion and decision making skills
Skills in establishing and maintaining effective working relationships with co-workers
Problem solving skills
Reporting Skills and Reporting Research Results
SFAS Rules
Confidentiality
Ability to pay attention to detail
Deadline-Oriented
Good communication skills
Computer skills/Spreadsheet skills
Skills in preparing payroll
Knowledgeable of state employment laws
Leadership skills
Time Management
Data Entry Management
Knowledge of Generally Accepted Accounting Principles (GAAP)
Knowledge of mathematics, economic and accounting, English language, customer and personal service, law and government, and clerical practices

GENERAL JOB RESPONSIBILITIES:
  1. Quantity/Quality/Productivity:  Complete a significant volume of work accurately, thoroughly and in an acceptable manner.  Produce valuable work and able to function with little supervision.
  2. Knowledge/Judgment:  Effectively demonstrate detailed knowledge of job duties on a daily basis.  Recognize and define problems, develop workable solutions recognizing the pertinent factors involved with a particular problem or solution.
  3. Desire to Learn/Growth Potential:  Demonstrate a strong desire to learn more.  Demonstrate the potential for self growth and assume increased responsibility in the organization when assigned new roles.
  4. Initiative:  Demonstrate the ability to take appropriate action in absence of specific direction from supervisor.  Demonstrate creativity, proactive behaviors and decisiveness.  Treat problems and conflicts as a normal process in getting things done; focus on solving the problem as opposed to blaming others.
  5. Reliability/Independence/Punctuality:  Report to work on time, complete tasks in a timely manner, take the appropriate amount of time for meal breaks and other breaks, report in a timely manner to appointments and meetings. Does not abuse time off and stay within the Foundation polices when taking time off.
  6. Attitude/Effectively Work Under Stress:  Maintain a positive attitude.  Function and think effectively under conditions of physical and mental pressure. Maintain composure appropriate for the situation.
  7. Work Habits and Time Management:  Effectively plan, organize, and utilize all available time, use resources, including electronic resources effectively.  Meet all deadlines.
  8. Communication:  Use good oral and written communication methods appropriate to professional relationships, actively listening, writing clearly and accurately.  Use good customer service skills at all times.  Give and receive positive and constructive feedback.  Provide other co-workers with status information and bring co-workers into the loop.  Use a non-blaming Executive Directorperative communication approach.
  9. Flexibility:  Effectively react and adapt to difficult, changing or emergency situations with little or no disruption in production or performance.  Recognize the need for change and adapt in a manner to minimize disruption.  Contribute to the supportive environment that allows people to do things differently.
  10. Personal/Working Relationships:  Demonstrate the ability to establish friendly, and professional relationships with peers and others in the office.  Contribute to a productive work environment and demonstrate the ability to work with the public.  Promote Executive Director operation among staff members.  Assist others to realize and develop their personal potential on the job.
  11. Personal Appearance:  Comply with office dress code and continually be well groomed.
  12. Safe Work Practices:  Contribute to and create a safe, healthy environment for self, fellow employees, patients and visitors by complying with all Foundation safety/infection control policies.  Apply the principles of the exposure plan, standard precautions, needle and sharp safety, personal protective equipment, reporting exposures and management of medical waste.
  13. Confidentiality:  Promote and protect the confidential nature of ALL patient, employee and facility information.  Function within policies and procedures of the program to include ethical, legal, and regulatory requirements.  Demonstrate knowledge of appropriate reporting mechanisms for activities that may fall out of compliance.
  14. Teamwork:  Allow other individuals of the team to express themselves freely without interruption.  Value the team success over individual success.  Be respectful of others.
  15. Leadership:  Reflect the vision and values of the Foundation in all actions.  Motivate, inspire and lead others.  Set a positive example for others, create enthusiasm and excitement, and provide honest feedback and recognition to others.
 
SPECIFIC JOB FUNCTIONS, TASKS, AND DUTIES:
  • Manage all accounting operations including billing, A/R, A/P, GL, Cost Accounting, Inventory Accounting and Revenue Recognition
  • Payroll Preparation:  Records and processes transactions.  Reconciles payroll interfaces, federal and state withholding, benefits withholding, paid leave accrual, and bank statements for production payroll. 
  • Reporting Taxes: Prepares Iowa Withholding and Unemployment reports.  Federal 941 report, W-2’s, 5500C.  Coordinates completion of corporate income tax return 990 with the external auditors.
  • Contracts-Employment:  Administers physician, Executive Director, Behavioral Scientist, Mid-level providers, and any other employee contracts.  Prepares monthly production payroll, administers fringe benefit compensation program, and calculates revenue generated by each physician per procedure/encounter.
  • Reporting Clinic Reports:  Assists the Executive Director and other management in preparation of major clinic financial reports.
  • Reporting-Other Computer Applications:  Develops enhanced financial reports, using Excel, Word, GP, and power point, etc.
  • Maintains financial security by following internal controls.
  • Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
  • Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
  • Ensure accurate and appropriate recording and analysis of revenues and expenses.
  • Resolve accounting discrepancies and irregularities
  • Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions
  • Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems.
  • Explain billing invoices and accounting policies to staff, vendors, and clients.
  • Reconcile balance sheets, accounts, and invoices
  • Prepare monthly, quarterly, and ad hoc reports with variance explanations
  • Prepare and post entries to the general ledger and manage the monthly close process
  • Prepare and implement audit schedules and process re-engineering to reduce financial errors.
  • Establish tables of accounts, and assign entries to proper accounts
  • Develop, maintain and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
  • Develops and maintains Finance Department policy, procedures and workflows
Requirements:  To comply with the Americans with Disabilities Act of 1990 (ADA), which prohibits discrimination against qualified individuals on the basis of disability, it is necessary to specify the physical, mental and environmental conditions of the Essential Duties of the job.  Check all that apply.
 
PHYSICAL:                                                                                            MENTAL:
On the job the employee must:                                                               On the job the employee must be able to:
(  )  Bend           (  ) Sit                                                                             (  )  Read/comprehend
(  )  Squat          (  )  Stand                                                                        (  )  Write
(  )  Crawl          (  )  Walk                                                                        (  )  Perform calculations
(  )  Climb          (  )  Push/Pull                                                                 (  )  Communicate orally
(  )  Kneel                                                                                                 (  )  Reason and analyze
(  )  Handle objects (manual dexterity)                                                    (  )  Other:  _________________________
(  )  Reach above shoulder level
(  )  Use fine finger movements
(  )  Other:  __________________________________
 
MUST CARRY/LIFT LOADS OF:                                     
(  )  Light (up to 25 lbs.)